Invoice templates for freelancers and small businesses

Three PDF templates, each one filled with your own business details and sent under your own name. Pick a look once, and every invoice, estimate and receipt you write follows it.

One thing worth being clear about. These are templates for documents that you issue, as the business doing the work. CustomInvoice does not supply another company’s letterhead, and it never will. If you need a document that appears to come from a bank, an employer, a retailer or anyone else, this is the wrong app, deliberately.

The three templates

The diagrams below are drawn from the layouts themselves, so the differences you can see are the real ones. They are not screenshots - every line of text is shown as a bar, because the shape is the part that differs.

Classic

The one most clients expect.

A conventional business document: your details top left, the document title top right in your brand colour, a ruled table of line items with alternating shaded rows, and the balance due set apart at the bottom. If you have no strong opinion about how an invoice should look, this is the one that will never look wrong.

Modern

Your brand colour, doing some work.

A banded header that carries your logo and brand colour across the top of the page, the same colour again on the column headings, and more air between the line items. Suits people whose work is visual and whose paperwork is expected to match it.

Minimal

Typography and white space.

Wider margins, no shading anywhere, and hairlines where the other two use fills - one under the column headings, one closing the table, and nothing between the rows. Your brand colour appears once, on the final total. The quietest of the three, and the one that prints best in black and white.

What goes on the page

The same in all three. Only the arrangement changes.

Your business

The name and address printed at the top of everything you send. Set it once in Settings and every document picks it up.

Your logo and colour

Both apply to all three templates. The bundled palette was chosen so the colour stays legible against the page.

Your numbering

Your own prefix and starting number, with a separate sequence per document type, so ACME-0001 reads the way your books already do.

Line items

Description, quantity and rate, with the line total rounded on its own so the column adds up to the total underneath it.

Tax and discounts

Named rates you create, applied per line. Discount one line or the whole document.

Balance due

The figure that stands out. Part payments reduce it, and the document says what is still owed.

Why a template beats last month’s file

Most people who invoice occasionally do it by opening the last invoice they sent and typing over it. It works, and it goes wrong in three predictable ways: the number does not get incremented, the old client’s name survives somewhere in the document, and the total stops matching the column above it after a rate changes.

A template that is filled from your own records fixes all three at once. The number comes from a sequence that never repeats. The client comes from your client list. The total is computed from the line items every time the document is drawn, so it cannot drift away from them.

You also get the part that a document editor cannot give you: once the invoice is sent, the app knows it is outstanding, and it keeps knowing until you record the payment. See the full feature set.

Estimates and receipts too

The same three templates render all three document types. Send an estimate or quote before you start a job, turn the work into an invoice when it is done, or hand a customer a sale receipt at the point of sale. Each type counts on its own sequence, so your estimates are not interleaved with your invoices.

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